The primary purpose of the role is to support the General Counsel in meeting the key responsibilities of Company Secretarial Function, in particular statutory compliance, board support, preparation for board meetings, minute taking and project management.
Company Secretarial function key responsibilities:
Board Management
- Organise meetings of the Board of Directors and its Subsidiary companies in accordance with procedures established through the governance framework, or, as elsewhere stipulated by the Boards
- In accordance with the Board calendar and Committee timetables, prepare draft agendas for Board, Board Committee and Subsidiary Board meetings for discussion with the Chair, Chief Executive Officer, Board Committee Chairs and Subsidiary Board Chairs, as appropriate
- establish timelines leading up to each meeting that provide for the adequate internal review while providing Directors with sufficient time to prepare
- Attend Board and committee meetings and prepare minutes of the proceedings
Administration
- In line with the Board and Committee calendar, send reminders for Board report due dates
- Collate Board report packs
- Monitor and update the schedule of actions arising from meetings and issue reminders for the completion of actions.
Corporate Governance
- Promote strong corporate governance practices
- Corporate Governance, further sub-bullets
- Support board effectiveness
- Support the governance framework
- Maintain corporate records at Companies House and on GEMs
- Ensure the statutory filing requirements relating to all our Subsidiary companies are met
- Maintain legal entity identifiers
- Obtaining authorised Purchase Orders and payment of authorised invoices
- Diary management
- Maintaining the Company Secretarial filing (electronic and hard copy, where necessary)
Qualifications, Experience, Competence:
- Part Qualified / Qualified Chartered Secretary
- Board Vantage or similar board portal
- Computashare GEMS or similar system
- Company secretarial experience
- Financial Services industry experience advantageous
- Direct communication with Senior Management and Board members, including Non-Executive Directors
- Practical knowledge of Company Secretarial Practice, Corporate Governance and associated regulatory framework, where applicable
- Minute taking
- Ability to manage a varied workload
- Ability to work in a team and with all levels of management and across business units and departments
Eames Consulting is acting as an Employment Agency in relation to this vacancy.
