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Job Description

Leading International Bank is seeking an experienced professional to join their London desk. This role has been created through internal mobility and is an ideal opportunity for a candidate in finance to gain wider experience in a more varied position.

Main duties:

FRC Guidance on Board Effectiveness; Board Support

  • Support the Chairman of the board of directors and report to the chairman on all governance matters.
  • Ensure the board and board committees function effectively and act as secretary to the Board and main board committees
  • With the Chairman, periodically review corporate governance arrangements and whether they are fit for purpose or whether improvements should be considered.

Specific Responsibilities derived from the UK Corporate Governace Code and ICSA Guidance

  • Establish a list of matters reserved for decision making by the board as a whole and ensure that the board deals with all matters on it, and does not delegate responsibility for decision-making for any matter on the list to executive management or board committee.
  • Schedule meetings of the board and its committees and help the Chairman set agendas for the meetings
  • Ensure the timely distribution of documentation for committee meetings
  • Ensure the appropriate directors and officers (D&O) liability insurance is available for directors and senior management

Board Information, Development and Relationships

  • Contribute to and facilitate the flow of information between the board and its committees and between the board and the executive management
  • Develop relationships with individual board directors and be the main point of contact for NEDs
  • Arrange for directors to take independent professional advice at the company’s expense if they require it
  • Assist in the development of board directors by helping in building induction programmes and, where required, assist the Chairman with performance evaluations of the board, its committees and members

Regulatory Issues and Internal Control

  • Ensure that all returns to Companies House are made in a timely manner thereby avoiding penalty charges
  • Primary responsibility for regulatory filing on the FCA Connect system
  • In conjunction with the Compliance Head and CRO, ensure that the company’s whistleblowing procedures are implemented and monitor their effectiveness

Secretary to the Board, Board Committees and ExCo.

  • Minute taking at Board, Board Committee and ExCo meetings, ensuring that draft minutes together with follow up action points are provided to the relevant Chairman within a timely manner following the meeting (as detailed in the CGF).  Once approved organise distribution of minutes and action points to respective committee members.

Business Administration Manager Responsibilities

  • Principal responsibility for ensuring the Corporate Governance Framework is kept up to date and current and for undertaking the Corporate Governance RCSA
  • Provide administrative/secretarial assistance to the Chairman and CEO
  • Keep an accurate record of director training and keep the succession plan up to date in accordance with discussions held at the RNC
  • Supervision/management of the Office Coordinator
  • Ultimate oversight for Health and Safety (Office Coordinator undertakes day to day responsibility)
  • Control/administration of petty cash and Corporate Credit Card in the Office.

Qualifications:

  • Ideally a formal qualification in Company Law and Practice
  • Ideally a formal qualification in Corporate Governance (ICSA)

This is a great opportunity for a candidate who is looking for a more varied Company Secretary role within a smaller environment. The role offers close interaction with the CFO and senior stakeholders within the company and therefore it is essential the candidate has strong interpersonal skills. The position offers realistic opportunities for career progression including mobility into international offices.

If you are interested in this role please apply below or contact me for more information.