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Job Overview

PMO Manager

Location: Singapore Salary: $AVP level
Type: Contract Start Date: ASAP
Posted: 5 months ago Contact: Laura Prades

Reporting to: Head, Project PMO

Key stakeholders:

  • Project team
  • FCRMP PMO
  • FCC controls portfolio
  • FCC assurance
  • GIA
  • FCRMP assurance  

Role:

The PMO manager is to support the project with an expectation to maintain schedules, track milestones, manage registers and reports, review documentation standards and quality, as well as ensuring that governance is adhered to and stakeholders are engaged as required. 

Responsibilities

Overall responsibilities:

  • Maintain key project management tools such as project schedules, risks and issues registers, dependency mapping, budget and forecast, resource plan
  • Provide effective support to the project director including meeting scheduling and minute taking, team and stakeholder liaison, representation at meetings, coordination of programme activities
  • Provide effective support to the project managers as required
  • Prepare status reporting as required for stakeholder requirements
  • Ensure all project documentation is managed and stored within the program governance standards
  • Liaise with project stakeholders
  • Implement governance standards across the project, including tracking, monitoring and updating the status of project deliverables

Stakeholders relations:

  • Work with the project managers to support project change delivery and implement project governance
  • Work with the FCC portfolio management to ensure program governance and standards are adhered to and necessary reporting is relevant and timely.
  • Liaise with the FCRMP PMO to ensure alignment of PMO activity across FCC for the stream leads
  • Work with the across the project teams  to identify the risks and dependencies  from change programmes and steps to mitigate them

Competencies

Change management:

  • Monitor change efforts by supporting the implementation of the change impact analysis and/or change readiness assessment
    - intermediate
  • Support the change management team with the clear change plans that outline the key activities, timeline, stakeholders, milestones and deliverables
    - intermediate
  • Track progress of change project implementation to anticipate any potential risks and recommend mitigating actions to relevant stakeholders
    - intermediate
  • Support the definition and execution of the communication plans that outline the key communication stakeholders, activities, channels and frequencies
    - intermediate

Training:

  • Assist with developing and providing project management training to project team members
    - intermediate

PMO Governance:

  • Ensure adherence to all project policies and standards
    - Advanced
  • Manage and recommend required improvements to project methodologies
    ​- Advanced

Project Management:

  • Maintain all work according to the portfolio procedures and policies
    - advanced
  • Conduct project stakeholder analysis and identify the needs of relevant stakeholders  to get buy in
    - intermediate
  • Define clear plans that outline the key activities, timeline, stakeholders, milestones and deliverables
    - advanced
  • Identify and assess project interdependencies (dependency type, profile, specifications and timelines) to determine the critical path and control standards 
    - advanced
  • Collaborate with finance team to perform analysis and prepare appropriate summaries within the required timeframe
    - intermediate
  • Prepare various reports to identify all health risks and coordinate with change and technical manager to facilitate for action or follow up
    - advanced
  • Analyse all data and project deliverable and ensure adherence to all timeframe and budget requirements
    - advanced
  • Define and execute quality compliance standards on  project delivery (including defining the role of steering committee, implementing a detailed decision making matrix, issue escalation process and ensuring quality audits)
    - advanced
  • Track and measure performance of the project against the plan (in terms of key activities, timeline, stakeholders, milestones and deliverables) to develop regular status reports
    - advanced
  • Identify and resolve project plan execution (budget, work activities, timeline)  risks
    - advanced
  • Deliver all required key activities, get final acceptance and hand-over (if applicable) to close the project
    - advanced

Portfolio/program management

  • Analyse, prioritize projects and identify interdependencies to develop portfolio
    - intermediate
  • Evaluate portfolio progress and anticipate potential risks from projects (including interdependencies and alignment risks)
    - intermediate
  • Measure outcomes to evaluate post-implementation benefits realisation  
    - intermediate

Project method renewal

  • Build and implement a consistent methodology for use in managing and controlling project execution
    - advanced